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Call Queue

Manage Multiple Incoming Calls with Salesmsg Call Queues

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Written by Operations Manager
Updated over 2 weeks ago

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What Is Call Queue?

  • Call Queue is a feature in Salesmsg Inboxes that helps manage multiple incoming calls at once.

  • If several people call at the same time, those calls go into a queue. The system shows everyone in the Inbox all the queued calls, but only the one that arrived first can be answered.


Why It’s Useful

Here are when and why this feature helps:

  • If lots of calls come in suddenly, instead of everyone being sent to voicemail, calls can wait in the queue and be answered as people become available.

  • More than 10 people in the Inbox can see incoming calls. That means a larger team can monitor and respond.


How to Turn It On & Configure It

Here’s how to set up Call Queue in your Salesmsg Inbox:

  1. Go to Settings → Inboxes.

  2. Pick the Inbox you want to use Call Queue with.

  3. Inside the Inbox settings, switch to the Calling tab.

  4. Find the Call Queue section and toggle it On.


What You Can Customize

Once Call Queue is enabled, you can set:

  • Greeting Message: A recording that plays first when someone calls (e.g. “Thanks for calling XYZ
”).

  • Greeting Music: Music that plays after the greeting, while waiting in queue.

  • Enable Call Queue After Hours:turns queueing on during off‑hours too, or however your business defines “after hours.”

Also:

  • The greeting/music repeats until someone picks up, the caller hangs up, or 30 minutes have passed. After 30 minutes, call is dropped, and it shows up as a missed call in the timeline.


Things to Keep in Mind

  • You’ll only be able to answer the oldest call in the queue. Even if many are waiting, you can’t skip ahead.

  • Make sure you configure your greeting & music so callers aren’t left wondering who they’re speaking to or if someone will pick up.

  • With after hours enabled, callers could be queued even when no one might be available—consider whether you also want a message that says “We’ll get back to you soon” or send them to voicemail after hours.


Frequently Asked Questions

What happens when multiple people call at the same time?

When multiple calls come into the same Inbox, Salesmsg automatically puts the extra calls into a Call Queue. The first call gets priority and can be answered immediately. Others wait in line — with hold music or a greeting playing — until it’s their turn.

Can multiple team members see and answer queued calls?

Yes! Everyone in the Inbox (even if it’s more than 10 people) can see all incoming and queued calls. However, only the oldest call in the queue can be answered. This helps avoid overlap and confusion.

What happens if no one answers a queued call?

If no one picks up, the call stays in the queue for up to 30 minutes. After that, the call is automatically dropped and logged as a missed call in the timeline. You can follow up from there - or adjust settings to route calls to voicemail instead.


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